In this article, we’ll be exploring the concept of digitising workspaces. But what exactly does it mean to digitise a workspace? What tools do companies need to adopt in their workplaces in order to make them digital? What are the advantages of doing so for companies and other organisations?
Digitising a workspace involves offering digital alternatives to all of its available tools – and most importantly, practices. Almost all workplaces are part of the way into this process, since they’re equipped with computers. However, truly digitising a workspace involves pushing this transformation to the very limit, so that all employees can leverage the benefits of this technology – whether they’re working remotely or on-site.
Why digitise workspaces?
There are many arguments in favour of digital transformation in companies, but the main benefits are:
- They accelerate processes, and increase efficiency across the board.
- They bring companies up-to-date with contemporary business practices and work life.
Today, nearly all of our communications and documents are exclusively created, shared and stored in digital formats, and centralised on a PC. We already write emails, share documents and create projects in digital formats – so why not equip meeting rooms with digital tools, and include them in this transformative shift?
Technology for digitising workspaces
A tool for every workspace
Office spaces can generally be divided into two categories:
- Communal spaces for all employees – like entry halls, break rooms, corridors, and kitchens.
- Workspaces themselves, i.e., office desks and meeting rooms.
Foster global communication in communal spaces with a display screen
Communal spaces bring employees together from different departments and teams – and sometimes, they welcome customers and visitors. These public spaces have an enormously high potential for strong communication, and as a company, you can leverage this by equipping them with digital signage screens. This use of technology is perfect for internal communication.
Foster collaborative working in workspaces with an interactive screen
Workspaces unite employees who need to work together. While a PC works well as a tool for individual work, other tools are designed for collaborative working in offices and meeting rooms. One such tool is the interactive touch screen – a high-tech, simple and intuitive support for presentations and work.
Digital tools: catalysts for speed and productivity
Digital signage displays
When it comes to publishing internal communications in a company, those who are creating the content must decide what format it should be shared in. For example, would their message work best as a company-wide email, or a poster stuck to walls and corridors in the office? Depending on the nature of the communication, each option presents its limitations. Emails can be deleted just as quickly as they’re received, and posters can quickly become out-of-date if any of the information on them changes. This is where a third option comes in: the digital signage display. Find out more about digital signage screens here.
Interactive screens
Tablets and computers are already an integral part of our day-to-day lives, and we turn to them for a lot of different uses. An interactive screen is a giant Android tablet that also doubles up as a PC, and offers between 55” and 98” of touchscreen surface space. Why stick to using paperboards when tools like this are so much more aligned with our workplace practices? Why ask all of your attendees to view meeting documents on their own laptops when the presenter can simply pull them up on their interactive screen? Find out more about interactive screens for professionals here.
Advantages of a digital signage screen:
- When placed in corridors and communal spaces, digital signage screens encourage more interaction between colleagues than an email sent to their inbox. It also makes the communication more impactful.
- From a practical standpoint, communications can be shared just as quickly and easily as email, because digital signage screens have integrated video players and specially designed software.
- You can also set specific days and times that you want your communications to be displayed.
Advantages of an interactive screen:
- Interactive screens are top-quality presentation tools. Images are displayed in 4K UHD screen resolution, and with screen sizes ranging between 55” and 98”, your presentations will captivate your audience.
- Most importantly, it’s a collaborative tool. With a multi-touch screen surface (20 points of contact) and an Android core, users can interact with it as quickly and smoothly as an Android tablet.
- As an option, you can also choose to integrate a Windows 10 PC (as an OPS) to install all the software you need to work efficiently as a team, and move forward with your projects. Read more about Windows interactive screens here.